Hiring: Festival Coordinator [5 Month Contract]

About Unity Charity:

Unity Charity uses Hip Hop art forms to promote resilience and well-being among youth, building healthier communities. Unity engages youth 12 to 29 by implementing school and community programs helping youth positively express their stress and develop skills for success. Unity empowers youth to make better choices as leaders, mentors and positive community role models, leading to more productive citizens, safer schools, and healthier communities. Unity Charity is a national organization based in Toronto that engages thousands of youth each year. Unity values passion, integrity, respect and community, and

expects all of our representatives to embody these values.

Unity Charity prides itself on being a collection of creative and innovative individuals brought together by their love for the arts and their desire to make a positive impact on youth. Our culture is one of flexibility,

innovation, and hard work.

Application Deadline: Monday, February 17, 2020 at 5pm

Role Description:

The Unity Festival Coordinator, reporting to the Director of Development and Communications and the National Program Director, is the key individual that executes all logistics and administration related to the annual Unity Festival. The yearly festival is a celebration of Unity’s programs that features youth performances, local artists, headliners and competitions, and partners with major sponsors, media and other key stakeholders.

Going into its 13th year, the Unity Festival has traditionally taken place in Toronto. However, UNITY Festival 2020 will feature a series of interconnected events in Winnipeg, Halifax, and Toronto from May to July 2020. These events will showcase the best emerging artists in each city, promote cross-regional artistic programming, and create opportunities for artists to build audiences and networks outside their home base.

This role is a full-time, 5-month contract with a start date of March 11, 2020. This role will involve travel to Winnipeg and Halifax in May and June 2020.

Key Requirements:

  • Post-secondary education in Events Management, Special Events Planning, Music Business Administration, Event and Media Production, or a minimum of 2 years’ experience coordinating citywide or multi-city events and/or festivals

  • Experience in the Hip Hop community on a national level, knowledge of Hip Hop culture & its related art forms is considered an asset.

  • An innovative, entrepreneurial spirit and passion for the Unity Charity mission

  • A true desire to execute top-notch performance based events in a fast-paced, energetic environment

  • Outstanding organizational, budget management and project management skills

  • Positive team player, self-motivated, and excellent communicator with the ability to coordinate with interdepartmental teams and with multiple stakeholders

  • Excellent attention to detail

  • Act in accordance to Unity’s Behavioural Code of Conduct and exercise professional judgment in all scenarios involving youth and external stakeholders

  • Must be willing to travel; Driving is an asset, but not required

  • Knowledge of the art forms that are used in Unity programs is a definite asset

Role Responsibilities:

Leading up to Festival Events (March to May)

  • Act as a centralized communication & information hub for team members and other Festival stakeholders as the first point of contact for day-to-day inquiries regarding the UNITY Festival

  • Arrange and coordinate Festival meetings, prepare materials, take notes, etc.

  • Work with Festival Committee, Programs Teams & Community Partners to develop and update project plans/deliverables; Track progress of this including expense budgets, timelines and deliverable status

  • Coordinate the rental of event venues, assist in creating event floor plans and determine event signage needs

  • Assist in gathering tech riders from all performers, and coordinate equipment rentals to ensure all A/V tech requirements are met at all venues

  • Produce and track invoices and contracts with venues, vendors, artists, consultants, and ensure all cheque requests are submitted

  • Coordinate travel and accommodations for event staff and artists

  • Coordinate the shipping of Unity Shop merchandise, event materials and signage, and Unity promotional materials to all events

  • Coordinate “green room” refreshments for all event staff, volunteers, and artists

  • Assist in determining volunteer needs for each event, and work with Volunteer Coordinator to ensure enough support is gathered for on-site set up and tear down of events

During the Festival Events (May to July)

  • Ensure execution of all of the above, including ensuring all A/V rentals, events materials, merchandise, and signage are onsite

  • Act as point person for event vendors, photographers and videographers

  • Ensure all cheques for venues, vendors, and artists are produced and on-hand for distribution at the events

  • Assist in ensuring all sponsor activation requirements at all festival events are met

After the Festival Events (July to August)

  • Ensure all artist, venue and vendor fees have been paid out

  • Assist in organizing and entering event attendee registration information into database

  • Assist in producing sponsorship fulfillment reports

  • Provide feedback and recommendations from your own experience in this role

How to Apply:

Application Deadline: Monday, February 17, 2020 at 5pm

Interview Dates: Wednesday, February 19, 2020 - Friday, February 21, 2020

To apply for this role, please send a cover letter and resume to opportunities@unitycharity.com.

Unity promotes and advocates for individuals from diverse backgrounds and encourages individuals who identify as LGBTQ2S+, indigenous folks and folks of colour, as well as individuals with disabilities, to apply.

Unity is also committed to developing an inclusive selection process and work environment. If contacted for an interview, please advise us if you require any accommodation during the interview process.

Unity sincerely thanks all applicants for their expressed interest in this opportunity, however only those selected for an interview will be contacted. If you have questions or concerns about the application process, or need any accommodations to apply, please feel free to contact us at opportunities@unitycharity.com.

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